Content submission guidelines
To help us post your news, articles or documents as quickly as possible, please follow the guidelines below. All submissions must be about volunteer action or touch upon volunteerism. Make sure the name and contact details of the author or publisher is clearly visible. And please confirm that you grant the World Volunteer Web permission to post the document or news article. All submissions should be emailed to firstname.lastname@example.org.
Style guide for news and articles
All news submissions will be reviewed and may be edited. When writing a news article or press release, there are a number of important points to bear in mind. In preparing your submission, please consider the following:
Audience: Be clear of your intended audience before writing. The World Volunteer Web audience includes students, researchers, politicians, and, most importantly, volunteers. Please write your articles with these people in mind.
Angle and focus: Equally important is ensuring you have an angle that will interest our readers, such as stories on the promotion of volunteerism and stories about individual volunteers. Your first paragraph, often referred to as the lead, should entice your audience and answer some of the following questions - who, what, when, where, why and how. Your submission must have a focus -- a central point or a clear message. Without a focus, your readers will be confused and may abandon your article if they do not have a clear understanding of what they are reading.
Language: Use the active voice; avoid the passive voice. For example, instead of writing "I was selected to volunteer by the national committee", write "The national committee selected me to volunteer." Articles should be written in a clear and concise manner without jargons (overly obscure, technical or bureaucratic words) and uncommon terms. Please spell out abbreviations if they are used in your article, followed by the acronym in parentheses. Example: Volunteers United against Poverty (VUAP).
Writing style: Keep paragraphs short, and ensure that transitions (a word or phrase that connects paragraphs, or two or more points) guide the reader to the next stage of the article. If the transition is not evident or clear, your reader will not be able to move on to the next point or paragraph without having to re-read. Place colourful quotes high up in the article, preferably in the third or fourth paragraph, and attribute (give the name of the person who is being quoted). Use but do not overuse quotes. Only use interesting or unusual quotes that add meaning to your article. If you can say it better, paraphrase the original quotes.
Format: Please send the articles in standard text format (such as plain text format or email) and with any accompanying photos (see "Images" below).
Format for documents and presentations
When submitting documents or presentations, please keep in mind the following format limitations and guidelines:
Small file size: Try to keep file size down to a minimum to ensure your documents can be downloaded quickly. Aim to produce documents no greater than a few hundred kilobits (200-300 KB). The file size will vary depending on the number of pages and images in your document. Although many graphics and design elements may look good, they will contribute to larger file sizes that may cause problems when sent by email, printed or during downloading. If a document is larger than one megabyte, we may not be able to post it.
Document format: If possible, please send documents in PDF format. If you cannot produce PDF documents, please send them in a word processed (Microsoft Word) or similar format of a small file size.
Images: Please send accompanying images in jpg or gif format. Images should not be larger than a few hundred kilobits and may be modified before being posted to the website.